Team Administrator
Oil Company
Responsibilities:

Work Location: Base Office (30 km away from the city centre)

 

• Maintain the correspondence register for communications between the company and contractors;
• General secretarial and administrative support to the team;
• Travel planning and booking;
• Assist with distribution of information to team, calendar update arrangement of meetings and appointments;
• Generate all letters relating to Pipeline and Commissioning team requirements;
• Assist in updating of organisation charts using Microsoft Power Point;
• Interface with Personal Assistants and other Team Administrators for the exchange of information;
• Maintain register of team rotational leave schedules;
• Assemble and compile basic data for reports or presentations; creating presentation material, viewgraphs and spreadsheets;
• Record minutes within meetings, compile and distribute then follow up actions;
• Organize & co-ordinate meetings, workshops, seminars, presentations and other office events;
• Liaison with external agencies where required;
• Assist team with photocopying, ordering of stationary and general office routines;
• Visitor management;
• Maintain established office files and records;
• Provide travel support, such as hotel reservations, ground transportation arrangements, airline bookings, obtaining of visas for expatriates in Azerbaijan, other travel related issues;
• Translation/ interpretation during meetings, conferences and other events;
• Fully adhere, at all times and irrespective of the work place, to Company Health, Safety, Environmental and Quality (HSEQ) policies, procedures and requirements;

• Perform other related duties as assigned by Superior.

Requirements:

Qualifications & Experience:
Education: Higher Education
Work Experience: Minimum 2-3 years' experience in Administration

Knowledge of Languages: English (fluent), Azerbaijani (fluent), Russian (fluent)

Other Skills/Certificates Required:
• Proven ability to communicate, both orally and in writing, in a clear and concise manner;
• Very good command of written and spoken English;
• Be fluent in standard software for PC such as MS Office;

Contacts:

(+99412) 5961868

[email protected]

Oil Company

31.05.2019

- negotiable