Contract Administrator / Logistics Operation Specialist International Company
012 -5961868

Job Description

Responsibilities :


Commercial compare of quote and customer orders (simple, complex, project, service orders)
Check compliance of orders with company policy (checkpoint, trade compliance, finance)
Issue proforma invoice for prepayments and stage payment invoices
Release factory direct  orders and follow up in ORACLE in accordance with date management policy
Issue purchase orders (IC and buyouts in Oracle) acc. to sales and buyouts quotations
Check HUB’s and supplier’s order acknowledgement
Acknowledge the orders to customers
Expedite orders and control delivery times/backlog and advise on priorities
Inform customers in case of any delays / changes with the order as soon as possible.
Receipt the goods/invoices in the warehouse and daily control of the warehouse report
Arrange shipments (prepare delivery note, packing list, labels, shipping instructions) for local
shipments/ consolidations.
Coordinate customs clearance (import and export ) with the customs broker company as per
Turkish Customs Regulations.
Consolidate shipments from Vienna if required by the customer and issue shipping
documentation as per PWC requirements for Vienna registration.
Organize the delivery of orders, in respect of delivery terms and export requirements
Shipments tracking acc. to delivery terms (FOB, CPT,DAP, DDP) for invoicing
Revise the prices in JDE acc. to exchange rate of order acknowledgement and invoice date for
domestic orders
Invoicing on time as per local regulations ( including stage payments for special terms)
Issue certificates of quality, conformity and warranty if required
Issue Letter of Credit documents
Provide letter of bank guarantee ( prepayments and performance bonds)
Maintain Sales order filing
Create sales order in ORACLEfor 3rd party suppliers in accordance with date management policy
Order / quote share point entry and update.
Backlog review of sale for POR Sales forecast
Inventory count twice in a year
Own and apply the relevant ISO procedures
Checkpoint- ensure compliance with checkpoint procedures
Trade Compliance – ensure compliance with all trade compliance procedure and applicable laws
Record Retention Policy - ensure all electronic and hardcopy arhives are according to RR Policy
Adhere to Company Process Managements Ethical values at all time.

Other responsibilities:
Record and update customer complains QCS & CRM
INTRASTAT  and PWC Vienna reports (monthly)
Solve collection disputes

Requirements :


University degree
Knowledge of ERP or another office system
Dynamic and very well organized person, details oriented
Good interpersonal and communication skills, team work abilities
Fluent in English Language

Customer Orientation
Getting Things Done (right)
Interpersonal/Communication Skills
Prioritising, Planning & Organising
Problem Solving & Analysis
Organisation Knowledge
Customer Liaison
Office Equipment / Business Systems
Support Services