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Procurement Specialist HoReCA
012 -5961868
2000 AZN
03.05.2024

Job Description

Job Summary: The Procurement Specialist is responsible for overseeing all aspects of the procurement process within the organization. This includes sourcing suppliers, negotiating contracts, managing vendor relationships, and ensuring that goods and services are procured at the best possible price, quality, and terms. The role requires strong leadership, negotiation skills, and a strategic approach to procurement to support the organization's goals and objectives.



Responsibilities :

Key Responsibilities:
1. Supplier Management:
Identify, evaluate, and onboard suppliers/vendors based on quality, cost, reliability, and other criteria.
Negotiate contracts and agreements with suppliers to secure favorable terms and conditions, including pricing, delivery schedules, and payment terms.
Maintain strong relationships with key suppliers, addressing issues promptly, and fostering collaboration to achieve mutual goals.
2. Strategic Sourcing:
Develop and implement procurement strategies aligned with the organization's objectives, such as cost reduction, risk mitigation, and supplier diversification.
Conduct market research and analysis to identify new suppliers, products, and technologies that offer strategic advantages.
Collaborate with cross-functional teams to assess procurement needs and develop sourcing plans that meet business requirements.
3. Contract Management:
Review and analyze existing contracts to ensure compliance with terms and conditions, and renegotiate contracts as needed to optimize value and mitigate risks.
Monitor contract performance and vendor performance against key performance indicators (KPIs), addressing any issues or discrepancies promptly.
Ensure that all contracts and agreements adhere to legal and regulatory requirements, including compliance with procurement policies and procedures.
4. Cost Management:
Develop and manage procurement budgets, tracking expenses, and identifying opportunities for cost savings and efficiency improvements.
Implement cost-control measures and monitor spending patterns to optimize procurement processes and reduce expenses without compromising quality or service.
5. Risk Management:
Identify potential risks in the supply chain, such as supplier disruptions, geopolitical instability, or quality issues, and develop strategies to mitigate these risks.
Establish contingency plans and alternative sourcing options to ensure business continuity in the event of supply chain disruptions or other emergencies.
6. Process Improvement:
Continuously evaluate and improve procurement processes and procedures to streamline operations, enhance efficiency, and drive continuous improvement.
Implement best practices, tools, and technologies to automate manual tasks, improve data visibility, and enhance decision-making capabilities.

Requirements :

Qualifications and Skills:
Bachelor's degree in business administration, supply chain management, or a related field; Master's degree or professional certification (e.g., CSCP, CPSM) preferred.
Proven experience in procurement or supply chain management, with a strong understanding of procurement principles, practices, and regulations.
Excellent negotiation skills, with the ability to build strong relationships and influence stakeholders at all levels.
Strong analytical skills, with the ability to analyze data, identify trends, and make data-driven decisions.
Effective communication and interpersonal skills, with the ability to collaborate cross-functionally and communicate with internal and external stakeholders.
Proficiency in procurement software and tools, such as e-procurement systems, contract management platforms, and supplier relationship management (SRM) tools.
Knowledge of legal and regulatory requirements related to procurement, including contract law, intellectual property rights, and import/export regulations
Min 3 years’ experience 
Azerbaijan & English fluent.