Job Purpose:

Under the general guidance of IsDB Field Representative in Azerbaijan, the FR Assistant will provide administrative support, secretarial and office services to ensure the smooth day-to-day functioning of the Office of FR at optimum efficiency and productivity in a professional manner.

Key Responsibilities:

- Perform a wide variety of administrative, secretarial, and advanced clerical functions,

- Draft, format, edit, revise and print documents including reports, correspondence, memos, agenda items, etc., as per the instruction of FR and/or COM,

- Support in editing and proofreading documents, proposals, and other materials 

- Participate in the collection, compilation, and analysis of required information from various sources,

- Take minutes of meetings and provide support in preparing presentations and other materials for official meetings, conferences, and other events,

- Provide translation/interpretation services as and when required,

- Ensure the availability of required office supplies and stationery items, maintain accurate and up-to-date office files, as well as appropriate inventory records; develop an efficient filing and record-keeping system to store all documents,

- Receive visitors and IsDB missions, and provide them with necessary assistance and support, particularly with accommodation, travel, and visa arrangements; check and process expense claims.

Competencies:

- Work with energy and a positive, constructive attitude

- Demonstrates good oral and written interpreting skills

- Excellent communication skills (written and oral)

- Sensitivity and responsiveness to all partners

- Respectful and helpful relations with all IsDB and Government staff

- Demonstrates corporate knowledge and sound judgment

Qualifications/Professional Experience:

- At least 3 years of experience in Administrative/ Office Management, preferably in international organizations 

- Bachelor’s degree in Business Administration or similar relevant discipline 

- Experience in translation, writing reports, documentation, record keeping is desirable 

- Working proficiency with Microsoft Office and related applications

Language Skills:

- Fluency in English and Azerbaijani is mandatory

Qualified and eligible candidates are requested to submit CV and cover letter via email [email protected], indicating the title of the job “FR Assistant” in the subject line, no later than 29 July 2024, 18:00.